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Print servers help you network different laptops and work stations in your home or office to print off the same machine. Although newer versions of Windows and similar operating systems have rudimentary print networking capacity, a dedicated server will make printing easier for all users. Fortunately, you don't need a top-of-the-line, brand-new computer for this purpose. An older machine, perhaps one you've replaced with a newer model, will perform this duty just as well.

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EditSteps

  1. 1
    Install the ethernet network adapter card into your computer. If it already has a card, you can skip this step.
    • The computer's minimum specs include a 386 processor, 8 MB RAM, parallel port and floppy or CD drive. The ethernet network adapter card should at least be 10 Mbps PCI.
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  2. 2
    Hook up the computer to your monitor, keyboard and mouse. Turn it on.
  3. 3
    Connect the computer to the Internet, using whatever connection you have on site.
  4. 4
    Download the installation software for your printer, or install it using your disk.
  5. 5
    Plug in and connect the printer according to the instructions given during installation. In many cases, the printer should be disconnected and/or off when the installation begins.
  6. 6
    Install printer server software using your Internet connection or the disk drive. Follow the instructions during installation for hooking up your printer to this software.
    • Different server software will have wildly different processes for setting up the server and syncing it with your printer. If you have any trouble, use the help documentation that comes with the software, and check the manufacturer's website for additional support.
    • You will also want to link this print server up with any existing network you have at your home or business.
  7. 7
    Link all workstations and laptops to the new print server. You may need to string ethernet cable to the individual computers or to a router. Laptops work best if you connect to a wireless router that can connect with the laptops.
  8. 8
    Unplug the keyboard, monitor and mouse from the print server computer. It can run without user interface for most of its duties, and removing these components gives it a markedly smaller footprint.
    • Store this gear out of the way so you can hook them back up when you do need to work directly with your print server.
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EditTips

  • When setting up any network component, it can help to name each computer and printer with a label other than the network software defaults. It's hard to remember a randomized string of characters, but easier to remember names like "Color Printer," "Archive Computer" and "Dave's Laptop."

EditWarnings

  • If using a wireless network, you should password protect the network and any computers with sensitive information. An unprotected network is an invitation for identity theft and corporate espionage.

EditThings You'll Need

  • Computer
  • Printer
  • Ethernet network adapter card
  • Ethernet cable
  • Wireless router (optional)
  • Monitor
  • Keyboard and mouse

EditSources and Citations

Article Info

Categories: Office Skills

Recent edits by: Mandy89, Zack, Emma

Thanks to all authors for creating a page that has been read 8,245 times.

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