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Two Parts:Starting Your TrialBacking Up the Different Apps

Spanning has always offered a 14-day free trial for their backup service for Google Apps. Don’t just download the trial and play around with it a bit; kick the tires on Spanning Backup so you can be sure it’s the right solution for your needs. So with that in mind, here’s a quick guide to getting the most out of your free trial:


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Part 1 of 2: Starting Your Trial

  1. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 1.jpg
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    Get lots of people in your organization to try it. You can use Spanning Backup for up to 100 users during your free trial period, and it's recommended that you try it out for as many people as possible in your organization. You can install it just for yourself, but you’d miss out on some of the great features like being able to log in as one of your users or managing your licenses across the organization.
  2. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 2.jpg
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    Prepare for the time of the backup. Your initial backup can take anywhere from a few minutes to a few days, depending on how much data you have to back up; the more people you’re backing up, the longer your initial backup will take. (The rest of your backups won’t take nearly as long.) Luckily, Spanning doesn’t impose any limits on how much data you can back up, so the more the merrier! There are two ways to get your first backup going:
    • Wait for Spanning’s daily backup to take place.
    • Click the “Back up now” button under your admin account > User tab > Backup Schedule section.
  3. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 3.jpg
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    Look out for the finished backup. You’ll be able to tell when your initial backup is finished because the Restore button will be enabled when you select an item under the Restore tab.

Part 2 of 2: Backing Up the Different Apps

  1. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 4.jpg
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    Start with Google Drive. Spanning backs up all of your different Google Apps, so let's test out each one. First, let's look at Google Drive. Choose a folder in Google Drive (one that has subfolders) and restore it from your most recent backup.
  2. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 5.jpg
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    Try out Gmail backup. Restore all of the email messages that you received in the past week.
  3. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 6.jpg
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    Know that your Google Calendar events are also backed up. Pick a calendar and restore it to how it was a month ago.
  4. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 7.jpg
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    Back up you Google Contacts, too. They can be used as email recipients, calendar event members, etc. Choose a group of contacts and restore that group to how it was 3 months ago.
  5. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 8.jpg
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    Consider backing up your Google Sites, too. Lastly, if you use Google to build any websites through their Google Sites program, these can be backed up and restored as well. Pick a section of Google Sites and restore it to how it was 4 months ago.
  6. Make the Most of Your 14 Day Free Trial of Spanning Backup Step 9.jpg
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    Try it all out. Once you’ve gone through these few steps, you’ll have a great idea of how Spanning Backup works! It's best to try the above process with any other backup solutions you may be considering, and use the checklists above to see how the program stacks up. Hopefully this will help you get the most out of your trial period in the least amount of time.

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