Project Management Software
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Compare the Top Project Management Software of 2020
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Compare the best Project Management software currently available using the table below.
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1
BQE CORE Architect - Project Accounting
BQE Software
Effortlessly provide principals, project managers, and entire staff with the information they need. Monitor KPIs like project performance, time and expense, and profitability on BQE Core Architect's powerful dashboard. Watch real-time status of tasks by phase, track progress, and compare budgeted hours and costs vs. actual so nothing falls through the cracks. Efficiently allocate resources with interactive Gantt charts and accurately forecast every time. Manage your new sales opportunities, activities, and performance through Core CRM, specifically built to address the needs of professional services. Discover how BQE Core Architect helps you focus on the essential parts of your practice while effectively managing client projects. Sign up for a free 15-day trial today.
Starting Price: $7.95/month/user -
2
ProjectManager.com
Project Manager Online
Project Management Software Built for Ambitious Teams. A central hub where teams can work, plan, and achieve amazing things together. With flexible project views, end the "Agile vs Waterfall" debate and say hello to perfect collaboration. Manage work with drag-and-drop cards. Plan simple workflows or full agile sprints with our powerful Kanban boards. Gantt chart tools that help you and your team plan, schedule and update your projects in real-time. Simple task lists with powerful features: assign tasks, add start & due dates, attach files, collaborate, and track time.
Starting Price: $15 per user per month -
3
Office Timeline
Office Timeline
Office Timeline is a robust and easy-to-use PowerPoint add-in that helps you create Gantt charts, roadmaps and swimlane diagrams in minutes, by leveraging professionally built, fully customizable templates. The interface blends seamlessly with the native PowerPoint one, so it's guaranteed to look and feel familiar right away. Intuitive drag & drop actions eliminate the learning curve traditionally associated with project management software and give you full control over the design of all elements. Import features from popular software like Excel, MS Project, Smartsheet or Wrike allow you to bring in external data without manually entering the tasks and milestones. Save the templates and share your work directly from the add-in to make the best use of your time. Our vision is to help users of all levels ace presentations and tell a clear and compelling story via engaging visuals, without putting in hours of work before every single meeting.
Starting Price: $59.00/year/user -
4
Method Grid
Method Apps Limited
Knowledge and project management combined > capture, share, deliver and track repeatable best practice. Bring your team's playbook together in one place. Method Grid provides a highly flexible, yet incredibly simple grid system to capture your repeatable best practice (knowledge, processes and methodology) and to manage/track your team's workflow/progress. The simple grid system allows you to map anything your team does and the flexible grid elements allow you to display your content in a way that best suits your team - text areas, images, videos, internal and external links, documents, checklists and cloud document management systems. Using Method Grid you can link your team's knowledge to your team members using our expert tagging system to create a unified knowledge and project/workflow management system for your teams.
Starting Price: $12 per person per month -
5
productboard
productboard
productboard is the product management system that aligns everyone on the right features to build next. Designed on the Product Excellence methodology, it is used by modern, customer-driven organizations like Zendesk, UiPath, Avast, and Envoy. With its customizable boards, productboard offers the right balance of guidance and flexibility to help product teams understand what users really need, prioritize what to build next, and rally everyone around the roadmap.
Starting Price: $49.00/month/user -
6
Beesbusy
Beesbusy
With Beesbusy, organize, plan and work together easily with your team to accomplish your tasks and projects. Beesbusy is indeed the only application to offer natively the management of professional and/or personal projects. The goal of Beesbusy is to enable collaboration between beginners or occasional users needing simplicity and project managers or experts for whom advanced planning features are necessary. These features include Gantt charts, customizable multi-projects views, team planning charts, on-demand notifications, a customizable dashboard... With Beesbusy, manage everything, from daily business tasks to complex collaborative projects. No set up needed, you can start right away.
Starting Price: €9.99/user/month -
7
GoodDay
GoodDay Work
GoodDay is a modern work management platform that brings together the best tools for high-level planning, project and product management, task organization and productivity growth based on transparency, agility, and motivation
Starting Price: $5.00/month/user -
8
PIMworks
Mobius Knowledge Services
PIMworks is a product experience management software that helps retailers and brands centrally manage product data. The product experience of the customer can be improved through an ML-based product catalog enrichment feature that helps in creating an accurate and personalized product catalog. PIMworks also helps internal teams - product managers, marketing teams, and catalog managers streamline the workflows through multiple task management features. You can also syndicate content to multiple channels through in-built APIs and ready-to-use templates. PIMworks has a lot of integrations including Bigcommerce, Magento, and Shopify to name a few. The overall product data performance can be monitored and analyzed with insights available on the dashboards.
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9
Ravetree
Ravetree
Ravetree is an award-winning work management software platform that empowers teams to deliver work faster, be more informed, and spend less time searching for information. Companies use Ravetree to manage their projects, resources, and creative workflows—all in one place. Ravetree eliminates the pain of moving between different applications to find important information, relying on cumbersome spreadsheets, and entering the same data in multiple places. It’s easy to get work done with Ravetree!
Starting Price: $29/user/month -
10
Atera
Atera
Atera is a cloud based all-in-one remote monitoring & management (RMM) platform for MSPs & IT pros. Atera includes everything you need to solve your clients toughest IT problems in one, centralized location. Ateras fixed cost pricing model helps IT businesses of all sizes grow with no extra costs. Fixed Cost with unlimited devices, Its that simple. Start your 30-day free trial today.
Starting Price: $79.00/month/user -
11
Mavenlink
Mavenlink
Mavenlink is an innovative online resource management and project management software built for professional services teams. Offering a better way to manage projects and resources, Mavenlink transforms businesses by combining project management, collaboration, time tracking, resource management, and project financials all in one place. Mavenlink is trusted by leading brands including Salesforce, Grant Thornton, and Cornerstone.
Starting Price: $19.00/month/user -
12
Certify
Certify
Certify Expense effortlessly streamlines your operations through automation and superior customer service. Automatically create reports for employees, streamline approvals, and make reimbursement and reporting effortless for accountants. Certify is rated as a Leader in expense management by analyst firm, IDC, and is trusted by more than 4,000 organizations including Boot Barn, H&R Block, and Virgin Galactic, to streamline expense processing, purchasing and travel booking.
Starting Price: $8/user/month -
13
Tactic
Waterloo Manufacturing Software
Works with and does not replace your MRP / ERP! TACTIC is highly customizable, advanced planning and manufacturing production scheduling software developed by Waterloo Manufacturing Software. Suitable for discrete and batch industry manufacturers, TACTIC reduces supply and inventory costs while improving customer service. Manufacturers use TACTIC to promise delivery, plan and schedule production, plan material and capacity, and deal with changes and problems. TACTIC s sophisticated scheduling algorithms and what-if features let management teams continuously balance what’s good for business with what’s good for customers. Waterloo Manufacturing Software’s technical consultants provide a number of pre-sale and post-sale services for TACTIC. These services help you both asses the technology and get ever-increasing value from its use in your operations.
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14
HighGear
HighGear
HighGear is the leading no-code workflow automation platform that allows everyday business users to build enterprise-grade workflow applications, without writing code. Mid-to-large enterprises in regulated industries, such as banking, insurance and energy rely on HighGear to manage work, improve visibility, streamline operations and meet compliance requirements. Easily create forms, design processes and automate workflows with an intuitive platform trusted by management and approved by IT.
Starting Price: $1,475 per month -
15
Ziflow
Ziflow
Ziflow is the leading enterprise-ready online proofing for the world's most demanding agencies and brands. With over 1,200 file types supported, SOC2 compliance and capabilities like automated workflow, version management and integrations with leading project management solutions, it's the first choice for organizations looking for the best enterprise online proofing solution. Our customers include Showtime, Splash Worldwide, AWS, Hilton, Weber Grills, WeatherTech, Olly and Everyday Health.
Starting Price: $18.00/month/user -
16
IntelligenceBank DAM
IntelligenceBank
IntelligenceBank marketing operations software helps content marketers seamlessly manage digital assets, creative content approvals and compliance, and creative project management. Through integrating Digital Asset Management (DAM), online brand guidelines, marketing workflows and approvals with calendars and kanban, IntelligenceBank gives you a way to easily manage marketing and creative projects from end to end, within the one system. Our beautifully designed software is used by over 400 brands globally. We offer 24/7 support with offices in the US, Australia, and Canada.
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17
Sales Layer
Sales Layer
Sales Layer is the retail market's most intuitive PIM. The SaaS based platform adopts an intuitive user interface to create catalogs of up to millions of SKUs, fully connected to marketplaces, distributors and manufacturers, both upstream and downstream. For marketers and business owners, Sales Layer provides a single source of product information. With PIM your brand will be more consistent, your product information and images held in one place, and any changes in the PIM are automatically updated across your connected channels and apps. Customer Experience is the future of retail worldwide, and Sales Layer is providing the tool businesses need to be sure their products are 100% error free, and fully connected to the marketplace. Key features: - Intuitive and clear interface. - Full control of permissions and tasks for each user. - Implementation guides for any platform and channel. - Support team. - Adaptive pricing to requirements. - No hidden costs. - Scalable resources.
Starting Price: $800.00/month -
18
Modern Requirements4DevOps
Modern Requirements
As Microsoft's go-to partner for requirements management, Modern Requirements4DevOps turns Azure DevOps into a fully-featured Requirements Management tool. We bring your teams together under one platform to create a true single source of truth model where Requirements live in the same place as your Test Cases and Code Repositories. Our tool is designed to bring Reviews, End-to-End Traceability, Reporting, Requirements definition & elaboration, Modelling and more to Azure DevOps; supporting agile, waterfall and hybrid requirements approach. We include an industry-leading feature set, with complete project auditability, in our robust requirements solution.
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19
AccountSight
AccountSight
AccountSight is a cloud-based Professional Services Automation also known as a PSA solution that focuses on helping startups and growing companies. Some of the key features include applications for project management, time tracking, billing and invoicing, expense tracking and resource management. In addition, users can automatically attach timesheets and expense receipts to project invoices, project planning, forecasting, and scheduling. AccountSight tracks planned cost versus actual cost, as well as scheduled hours versus actual hours spent on a project. Admin users can create estimates and forecast budgets for projects and place bids for projects and convert estimates to invoices. AccountSight also goes mobile with apps that are available for Android and iOS.
Starting Price: $8.00/month/user -
20
Runn
Runn
Runn is a modern resource and capacity planning platform that gets remote teams on the same page. Know exactly where projects are at, and what’s required to deliver them, with real-time forecasts of capacity, resources needed, billings and profitability. Runn has a modern and easy-to-use interface that provides your team with a shared view of all the people and projects in your organization. Plan new work alongside existing projects and instantly see how changes to your plans and resourcing affect your company’s bottom line. Runn is intuitive to use and lets you quickly schedule work using simple drag and drop functionality. Runn also allows you to collaborate with your co-workers in real-time, seeing updates live without having to refresh your browser. Runn combines resource and capacity planning with integrated actual tracking and powerful forecasting to deliver meaningful insights and a full picture of your organization.
Starting Price: $ 10 per person, per month -
21
Visure Requirements
Visure Solutions, Inc.
Visure Solutions, Inc. is a leading provider of requirements management tool suites offering a comprehensive collaborative ALM Platform for system engineering industries. Visure’s value proposition is nothing less than the total innovative technology in key functions: standard compliance for safety-critical and business-critical systems. - Requirements and Traceability Management - Test Management - Bug & Issue Tracking - Risk Management - Collaboration Management - Centralized data base, Review/Approval process - Certification Management (Support of many Standard Templates ISO26262, IEC62304, IEC61508, CENELEC50128, DO178/C, FMEA, GAMP5, SPICE, CMMI, etc. + Tool Qualification Package) - Configuration Management, Baselining, History Tracking, Requirements Versioning - Dashboards + Report Customization - Integrated with DOORS, Jama, Siemens Polarion, PTC, Perforce, JIRA, Enterprise Architect, HP ALM, Microfocus ALM, PTC, TFS, Word, Excel, Test RT, RTRT, VectorCAST, LDRA, etc.
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22
airfocus
airfocus
airfocus is an easy-to-use yet powerful prioritization and roadmapping solution helping teams collaborate on strategy, make informed decisions and build outstanding products. With airfocus, products teams can: 1. Prioritize what to build with confidence Replace guesswork with highly informed product decisions based on smart scorings 2. See the big picture, set the right priorities Visualize each initiative and feature to help you make high impact prioritization and tradeoff decisions based on strategic criteria 3. Create powerful roadmaps fast with our templates Share to multiple users with one click in real-time 4. Track and evaluate progress on one platform Stay updated with development and launch activities from one place. Integrates with Jira, Trello, Azure DevOps & more 5. Collaborate on strategy and build better products faster Establish product strategy collectively and win the buy-in of your stakeholders with Priority Poker Start a free 14-day trial now
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23
BuildIT Systems
BuildIT Systems
Simple, easy to use construction scheduling, organization, and communication tool for small to mid-sized residential, commercial, and specialty trade contractors. Schedule tasks and people; share files and photos; notify of schedule changes/upcoming tasks; quickly create a variety of construction documents - all organized by job. Save $1000's per year over competing pm software; no hefty per-project pricing or hidden fees. Free test drive, full support, short help videos ensure your success.
Starting Price: $32.00/month -
24
Resource Guru
Resource Guru
Resource Guru offers a fast and simple way of scheduling, people, equipment, and other resources online. Designed to replace clunky, old scheduling spreadsheets, Resource Guru helps managers get organized fast. The platform covers resource planning, resource scheduling, resource management, staff leave management, reporting, and more. Resource Guru is available for as low as $2.50 per person/month.
Starting Price: $2.50/month/user -
25
Buddy Punch
Buddy Punch
Cloud based time clock solution that pre-populates reports for payroll. Employees can punch in on their desktop or mobile devices. Punching in & out is intuitive for your employees & easy for you to view & export time. Employees can clock in using a browser or our Google, iOS, & Android apps. You can view who's working, their GPS position or even limit where they can punch. We integrate with QuickBooks, ADP, Paychex, & SurePayroll while also offering Excel exports. Advanced features such as PTO Accrual Tracking, Punch Rounding, Job Codes, QR Codes, Automatic Breaks, & SSO are all included in our cloud based time clock.
Starting Price: $25.00/month
What is Project Management Software?
Teams have to handle several tasks at the same time, so relying on human memory to keep everyone organized is impossible. And trying to organize a group of people over email is only going to lead to disaster. Completing projects by a certain deadline and without blowing the budget, teams need to set deadlines, sharing documents, and write down information. Members of the team need to stay in communication with each other. When organizations start to get serious about managing their projects, it's time to invest in project management software.
Online project management systems are ideal for individuals working on projects and team collaborative efforts. These online systems create real-time workspaces where outside partners and team members can monitor each detail that brings projects to completion. They provide an overview of every project in progress as well as details about the daily tasks being done to help the projects progress.
The most effective project management apps allow teams to handle common issues, like missed deadlines, by automatically rescheduling tasks affected by the missed deadline. The app will create a report that helps managers access which teams have too little work, and which ones are overburdened. Several project management apps will keep track of the time spent working on projects and integrate this feature with invoice and billing systems.
The most important thing to realize is that project management is for project management, unlike work-management apps that are expressly for projects. It might seem obvious, but it's an important distinction to understand.
Projects are a very precise form of work. They have a start date, end date, and result in some type of deliverable. Coming up with a new look for a webpage page is an example of a project. However, maintaining the website is considered to be continuous work because it does not have a definitive start or end date. Another example of a project is the publication of a monthly magazine, whereas blogging is ongoing work. Blogging could, in theory, be seen as a project. However, because it involves very few people and the turn-around time is fairly fast, the use of a project management system would not be worth the effort.
Project management apps are the most beneficial for work that requires more than a couple of weeks to complete, and there are many people and a lot of steps involved.
How Does A Project Management App Work?
The responsibility of managing projects is the job of a project manager, even when the project employs the use of project management software. While the project manager may be the person who oversees the entire project and directs resources as necessary, the project manager is not the only person to use the project management app. When looking into a project management app, it's pretty noticeable that people work together to sort complex tasks into different components (milestones, tasks, and subtasks).
In the ideal scenario, each component of a task gets assigned to a specific person and the task has a deadline. Other team members have the ability to see who is responsible for a task. Members of the team can also see if the person is on track to meet their deadline. Having this level of insight is important. It tells people who may be working on a future part of the project that there is going to be a delay before it happens.
Being able to see the to-do list of every team member gives insight as to whether people are missing deadlines because the team's members are overworked. When a team member has six task assignments that are due within a day, the issue becomes obvious. It's probably a good idea to redistribute the work before they miss the deadline. By examining a Gantt chart, a feature available with project management apps, managers are able to see when team members are overwhelmed, or don't have enough to do. It allows managers to assess the workflow and distribute resources effectively.
Projects have assets that can range from detailed descriptions of the various components of the project and the project overall to a visual mock-up. Everyone on the team needs to have access to the assets. By using a project management app, the assets are contained in a centralized location.
Most project management apps will include storage, allowing the team to upload the file directly from the workspace. The files are stored in a place where the entire team can access and discuss them. Project management solutions also give users the option to upload the file to online storage services like Google Drive, Dropbox, Box, and OneDrive, letting team members connect or upload files to the data management system that are located in storage systems that are already in use.
Free Project Management Tools
There are free versions of project management software available, but these often have limited capabilities. The main limitation to using this free software is that organizations are limited to managing one or two projects. Also, the free versions of project management software may block certain features, or limit the amount of storage space.
Most project management apps will offer a two-week, at least, free trial. Once the trial ends, there's no longer a free tier of service. However, the services that offer free trials do require paying a fee once the trial is over.
It is useful to try free software while businesses decide whether or not to upgrade the services. However, most businesses will want to features and storage capacity that is available with paid accounts. Businesses should try out products for more than a few weeks to determine which software works best for the business and its teams.
Which project management systems have a free version of their software? Teamwork Projects, Zoho Projects, ProofHub, Volerro, and Wrike all offer free versions. As previously stated, the free versions are limited to managing one or two projects. Wrike is the exception. Wrike limits the number of users to five, it does not give users proofing or approval tools, and 2GB of storage space.
Collaborative Software
Even though it seems like project management software and collaborative software may seem like they are the same thing, they are different. Project management apps are used to collaborate. However, project management software tends to be more specific.
Collaborative Software has many different services and apps that have features like video conferencing that lets two people work on a document simultaneously.
Currently, project management services have collaborative tools and roll communication incorporated into the software. These services also let businesses connect collaboration apps that the team may use services like Google Docs, Slack, and HipChat.
Whether the business uses communications tools that available with the project management application, or an outside one, the idea is for the team to have a centralized workspace. Having one workspace allows the team to get access to necessary assets, notes from other team members, prioritized to-do list, a calendar to list milestones and deadlines, a place to pose questions, and a resource for answers. A few project management apps have features that allow billing and expense tool.
Workflow Management
As stated earlier, project management apps are created to manage projects but don’t really do much else. So, what types of work are not considered to be a project? Any ongoing work is not considered to be a project. Some examples of ongoing work include answering support calls. Ongoing work is also characterized by tasks that are recurring.
People see the need to use workflow management tools for ongoing work, not project management apps. Project management apps and workflow management software do have some intersection in what they do in theory. Both help people document the tasks that need completion and when the tasks need to get done. However, project management apps have more features that help to create a structure for moving work along. This partly because the app does not make any assumptions about the work getting done. The task has a start and end date. There is also a deliverable at the end of the work. Workflow management also does not make as many assumptions as to the nature of the work being managed and the best ways to get it done. So, workflow management tools tend to offer more flexibility. Workflow management allows the user to choose how they want to use the tool. Project management apps usually don't allow this. The usage of project management apps is slightly more rigid.
Workflow management is hard to categorize because it can be handled as a standalone issue and at other times is used in conjunction with other apps. For example, the Asana app can handle workflow management. All-in-one work hubs like Podio and Workfront also have workflow management tools. However, the user will need to add these tools to their account. The interesting thing about these apps is that neither workflow management or project management is not the core of these services. These are apps that can get added to the account.
Another type of workflow management software is Kanban boards. Kanban is a work style. Derived from Japanese culture, it was commonly used in manufacturing to ensure on-time delivery. Today, kanban apps are commonly used in software development teams. The kanban system is centered on visuals and is good for managing how much additional work a team receives before the work currently in progress is completed. The concept is to keep the work flowing, but not in a way where workers become overwhelmed by too many requests. Businesses do use kanban boards to manage projects. However, kanban apps aren't designed to be project management apps.
Some project management apps are designed to also work with workflow management apps. Of course, this depends on how the apps are implemented. Two examples of apps that can do both are Clarizen and Wrike. Volerro gets included in this list because gives users a kanban-style experience, which is beneficial to managing workflows.
Software for Task Management
Task management software has some differences when compared to project management software. Most project management apps do include task management features. However, if the business only needs task management, they can get the app independently.
Asana is one of the best task management apps. It is also a good example of a workflow management app. By using Asana, tasks can get assigned to individuals. Users can also give the tasks descriptions, assign deadlines, and attach documents. The assigned tasks do not need to be a part of a larger project.
Task-management apps are good for managing ongoing work. Projects can also get managed in Asana. However, it does take more effort to use the app for project management. The following analogy can explain Asana.
If a kanban board or the Asana app is a deck of cards, project management apps is a board game. Board games have rules, and the game is fun when it gets played as it was intended. A deck of cards can be played in any way the user chooses to play with it. There are games designed for decks of cards, but users can also create their own game. It is important to say that before playing a card game, all players are aware of the rules and agree to them. There's no set of written rules to determine gameplay.
Using a task management app works with a similar concept. Users will spend a lot of time deciding how they want to use it. While these apps do offer flexibility, determining how it works for the business can be a matter of trial and error.
This does not mean that project management systems lack flexible. In a board game, users can still decide to alter the rules or create their own. But board games are purchases with an understanding that they are most effective when they get used for their intended purposes. Businesses that use project management app know that app is being used to manage projects. The managing of products will involve assigning tasks and deadlines, monitoring the progress of the work, logging billable hours, and more.
To-Do List Software
To-do list apps often get confused with project management apps. A few of the to-do apps do have collaborative functionality and give users the ability to create projects. While it is possible to assign a person something to do and create a deadline. It also gives the task creator the ability to see if the task got completed. Even with these capabilities, to-do apps and project apps are not the same.
To-do list software has the same issues as task management apps. They don't allow users a full range of tools and features to track complex projects from beginning to end. Collaborative to-do apps are ideal for light work. They are also ideal for households with more than one person and families. However, they won't create a Gantt chart or figure out how more needs to get accomplished before starting a project's new phase. Todoist Premium and Asana are both good collaborative to-do apps.
Small Business Project Management
Small businesses use project management software to avoid the overwhelming nature of working in email. Selecting the right project management can eliminate email, but this doesn't occur overnight. It will take time for employees to become familiar with the software. It also takes time for organizations to find the best uses for the software.
Enterprises and small businesses will not have the same needs. But, it's important to find the tool that best meets the needs of the business.
Another characteristic used to determine if the project management solution works best for the business is how the vendor charges. A per-month-fee is typically how enterprises get charged to use a project management platform. Project management software vendors that work with small businesses charge a flat monthly fee for a specific number of licenses or unlimited licenses. The issues aren't whether small businesses should not use software that large enterprises use. However, when software designed for large enterprises is used by small businesses, it may be too much for them. Small businesses may end up spending more money on features that they don't need.
A factor that also differentiates project management platforms is the permission levels. Work front has different permission levels. They are different for portfolio managers, team members, and executives. Having these differences amongst the corporate hierarchy ensures that everyone has the correct access levels. In extremely small business, each employee plays multiple roles, so establishing permission levels may not be beneficial. There several other differences that business should consider work style, the structure of the team, and the type of business.