Payroll Software
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Compare the Top Payroll Software of 2021
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Payroll Software Guide
Payroll software is used as an automation tool that helps improving the management of employee financial operations, such as salaries, bonuses, wages and deductions. Compare the best Payroll software currently available using the table below.
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1
BambooHR
BambooHR
BambooHR is the #1 online HR system for small and medium-sized businesses. The cloud-based system offers integrated payroll, applicant tracking (ATS), onboarding tools, e-signatures, time-off tracking, and performance management, with easy reporting and a convenient mobile app for employees. BambooHR frees HR from the data management spiral to become more effective, more efficient, and more human.
Starting Price: $4.95/Employee/Month -
2
Paychex Flex
Paychex
Paychex Flex is an all-in-one HR software solution that you can build on as your business grows or changes. Use it to run payroll and integrate your HR administration, retirement, and insurance management with service the way you want it and our expert knowledge of the regulations that could affect your business. The more HR functions you bring to Paychex Flex, the more accuracy and efficiency you’ll gain. It can help you: • Recruit and track the best candidates • Streamline hiring and onboarding • Deliver key HR information through custom compliance documents, compensation summaries, performance reviews, company training, and more • Manage health insurance, including compliance support • Administer employee benefits • Track time and attendance data • Pay employees and file and pay your taxes • Plan for retirement, from testing, to real-time reports, and participant enrollment and management
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3
OnTheClock
OnTheClock
OnTheClock is a modern Time Clock Software that helps business owners stay in compliance by tracking employee hours worked. The cloud-based time tracking system automatically calculates and logs employees' punch in and punch out times to display accurate time cards for payroll. Streamline your payroll process by integrating OnTheClock with your payroll software. Quickly export time card data to your payroll provider or easily allow accountant access to your time clock data via email invite. The user-friendly dashboard also allows business owners and admins to manage PTO. Receive, approve, or deny paid time off requests sent by an employee through the time clock system. Additionally, experience a variety of robust employee time clock features such as GPS, scheduling, job and product costing, and much more.
Starting Price: $2.70/employee/month -
4
Namely
Namely
Namely is an HR technology leader that helps mid-sized employers and their employees thrive. Delivering and streamlining the complexities of recruiting, onboarding, time & attendance, performance management, benefits administration, compliance, payroll, and analytics from a single platform. Namely also offers an enhanced service approach for clients interested in Managed Payroll and Benefits services. The company further differentiates the client experience through personalized support and easy-to-use applications.
Starting Price: $15.00/month/user -
5
Zenefits
Zenefits
Zenefits is a SaaS cloud-based human resources platform that helps more than 11,000 small and mid-sized companies empower their workforce, manage change and stay compliant. Zenefits' People Platform delivers the most comprehensive, intuitive HR experience in the market. Its HR, Benefits, Payroll and Performance apps combine with advisory services and tightly integrated partner apps to radically simplify HR administration – reducing paperwork and complexity so companies can focus on starting, running and growing their businesses. When new employees are hired, HR professionals using Zenefits only need to complete a few online fields to begin the onboarding process. Employees sign all agreements online, and Zenefits can automatically process their information. When employees leave, HR can remove them from payroll and benefits and initiate COBRA setup with a single process. Zenefits also offers an employee self-service portal.
Starting Price: $8.00/month/employee -
6
Employment Hero
Employment Hero
HR, Payroll and People Management, from anywhere. Connecting employers and employees in the new world of work. With native integration to XERO, MYOB & Keypay, you can streamline admin heavy tasks and spend more time on the things that are important to you. Over 5,000 businesses use Employment Hero and together we collectively manage over 125,000 employees. Visit our website to learn more.
Starting Price: $7.00 -
7
Fluida
Fluida Europe
Fluida is the mobile by design HR platform created to simplify the relationship between employees and companies. Organise holiday plans and effortlessly manage leave requests and sick day reporting. But that's not all! Smart working, overtime and much more. An integrated solution, the only one of its kind on the market, for on-site or remote attendance management via NFC, Bluetooth and GPS. Badges are history. Today, you can have a versatile system with real-time data. Lunch with a customer? Travelling to London by train? Mileage expense claims to upload? Keep track of everything, and at the end of the month your expense report will always be ready and waiting to be submitted. Use the Directory to find contacts, shifts and other useful information about employees. Manage the company structure by dividing staff into company offices and departments. Monitor attendance and work carried out remotely. Ideal for smart working and distributed teams.
Starting Price: €1 per user per month -
8
SurePayroll
SurePayroll
SurePayroll has been a leading provider of online payroll services to small businesses nationwide for over 20 years. As the first SaaS payroll company, SurePayroll has grown to become a household name in easy to use payroll, workers' compensation, 401(k) plans, and health insurance services, all backed by an award-winning, U.S.-based customer care team. Most recently, SurePayroll added HR services to its portfolio of solutions. By offering the additional flexibility of private-label and co-branded solutions, SurePayroll serves as a trusted partner to a diverse range of businesses and trusted advisors, including financial institutions and accountants.
Starting Price: $19.99/user/month -
9
Paycor
Paycor
Paycor is an all-in-one HR software solution built to help organizations efficiently manage their people. Trusted by more than 30,000 medium-sized and small businesses, Paycor modernizes practically every aspect of people management. The platform covers recruiting, hiring and onboarding, payroll and tax compliance, HR and benefits administration, HR reporting and analytics, and learning management. Our platform modernizes the way you manage people, from the way you recruit, onboard and develop talent to the way you pay and retain them, and build a company culture. Whatever your people management goals are, we’ll help you accomplish them with the right technology and the best support and thought leadership. You need technology plus expertise, at every level and at every stage, to keep your human resources software modern and adaptable. You need expertise before you make a purchase, when you’re working to identify the right HR solution for your business.
Starting Price: $11.15 per employee per month -
10
Timesheets.com
Timesheets.com
Timesheets.com provides everything you need to track time and expenses in a single, powerful solution. Our easy-to-use service can track billable time, time for payroll, time-off, expenses and HR documents. Perfect for any small to mid-sized business, Timesheets.com can be setup in minutes and comes with free, unlimited live support by phone, email or chat. Try us for free today.
Starting Price: $4.50 per user per month. -
11
QuickBooks
Intuit
Get the smarter tools you need, and the assistance to keep you confident. QuickBooks keeps everything organized in one place, so you’re tax ready all the time. Easy-to-read reports and dashboards help you make smarter business decisions. 98% of customers agree it’s a simpler way to manage their business. Connect your bank account and credit cards to automatically import and sort expenses into tax categories for more potential deductions. Sync with popular apps and snap photos of receipts. QuickBooks customers find on average $3,534 in tax savings per year. Powerful invoicing with custom reminders, easy tracking, and fast direct deposit puts less time between you and your money. All this helps our customers save an average of over 40 hours per month. Use the apps you know and love that integrate with QuickBooks to keep your business running smoothly.
Starting Price: $5.00/month/user -
12
Time Clock Wizard
Time Clock Wizard
Schedule Employees with alternating work days, pay rates & reimbursements. Track employee work hours accurately. Collect absences, late clock-ins & more. Instant customizable mobile & email alerts to employees & managers. Easily track employee time & generate payroll reports quickly. Fully supports the latest versions of iOS & Android operating systems. Now, your staff can clock in from a single device and location, improving efficiency and accountability. Turn any tablet into a wall-mounted or desktop time clock.
Starting Price: $14.95/month -
13
UZIO
UZIO
UZIO, the most intuitive self-service portal, provides you with a one-stop-shop for all your HR, Benefits, Payroll needs and offer your employees an easy-to-use fully integrated solution. Stressed with clunky spreadsheets, lengthy email threads, payroll calculations, and benefits administration? Liberate yourself from mundane, error-prone manual tasks with our fully integrated people operations platform. UZIO replaces spreadsheets, paper forms and everything manual inside your HR, benefits, payroll, and workers’ compensation functions. Manage workforce in a paperless environment. HR, benefits, payroll, and workers’ compensation integrated software that helps you fire up your productivity without compromise. Because productive employees mean happy employees.
Starting Price: $4.50 per user per month -
14
UKG Pro
UKG
UKG Pro (formerly UltiPro) is our award-winning human capital management (HCM) solution that helps simplify complex HR processes and provide powerful insights about your workforce. Marrying deep functionality and artificial intelligence (AI) technology with an intuitive, best-in-class user interface, UKG Pro makes it easier for HR and business leaders to optimize performance and improve work experiences for their people. From big-picture data to zooming in to the individual employee’s journey in a matter of seconds—UKG Pro can support even the most complex organizational needs in HR, payroll, time, and talent. Gain one, comprehensive view of all your employee data, including insight into your global teams. Discover the most powerful payroll engine in the industry today, and simplify the most complex tax processes. Deliver a personalized, candidate-centric experience to potential employees, and make it easier for recruiters to assess the right fit.
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15
Paylocity
Paylocity
Stay ahead of industry trends and client needs with a homegrown, single-database software platform. Rely on seamless implementation that leads to a dedicated Account Manager and service team unlike other providers. Use the same solutions Paylocity uses every day to drive engagement, collaboration, and success. Give administrators, supervisors, and employees the functionality to increase efficiency of daily activities. Connect Paylocity with other business systems to effortlessly flow data across the tools you use most. Headquartered just outside Chicago, Paylocity has revolutionized the marketplace for payroll and human resources professionals for more than 20 years. As HR and payroll professionals, you are the touchpoint between businesses and their employees during this public health emergency. Consider us your resource as you navigate the impact and a new way of operating. The coronavirus pandemic is shifting the daily reality for us all. But we're in this together.
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16
Tillpoint
Tillpoint
Tillpoint is the multi-award-winning EPOS system capable of running your entire business. Its innovative modular design allows users to easily manage all areas of operation, including the POS, Inventory, Staff and Accounting. Tillpoint currently has over 25 modules, all of which are included in the subscription plans, resulting in a complete, centralised, and cost-effective all-in-one solution. The cloud-based system was developed with scalability in mind and is suitable for all sized businesses across a range of industries, particularly hospitality, retail and services. Multi-store businesses, such as chains or franchises, will have access to the hierarchy feature, which allows businesses to easily manage and control simple to complex organisational business structures with accompanying access privileges. Support and training are included as part of the subscription, as well as free lifetime software updates and full access to all future features and modules.
Starting Price: $29/month -
17
greytHR
Greytip Software Private Limited
The greytHR Platform is a suite of cloud HR solutions for small and medium enterprises (SMEs). It offers productivity tools for better people management, simpler HR processes, and professional delivery of HR services. The Employee Portal for the manager and employee self-service leads to better employee engagement and all-around time savings. The greytHR software is used by 9000+ customers and 1.2 million users in India and the Middle East. Salient Features: â—? Core HR â—? Onboarding software â—? Employee lifecycle management â—? Leave & Attendance management â—? Payroll management (for India and Middle East) â—? 100% HR Compliances (for India & Middle East) â—? Document management â—? HR Reports and Analytics â—? Employee Portal and mobile app â—? Integrations & REST API. greytHR is much more than just great software. We take pride in our passionate service, a vibrant HR community, and helpful learning resources.
Starting Price: ₹1495 month -
18
TimeCamp
TimeCamp
Founded in 2008, TimeCamp is a software organization based in the United States that offers a piece of software called TimeCamp. TimeCamp features training via documentation, live online, and in person sessions. The TimeCamp software suite is SaaS, Mac, Windows, Android, iPhone, and iPad software. TimeCamp offers online, business hours, and 24/7 live support. TimeCamp offers a free version, and free trial. TimeCamp is billing and invoicing software, and includes features such as budget management, IT project management, milestone tracking, Percent-Complete tracking, portfolio management, project planning, requirements management, resource management, time & expense tracking, traditional methodologies, agile methodologies, gantt charts, idea management, Cost-to-Completion tracking, customizable templates, client portal, kanban board, and collaboration tools. Software pricing starts at $7.00/month/user. Some competitor software products to TimeCamp include JAMIS Prime ERP, Merlin Project, and Ramco ERP.
Starting Price: $7.00/month/user -
19
Paycom
Paycom
Digitally transform your workplace, all from a single database. A critical component — and one that could be costing you in your hiring battles — is your talent acquisition software. Let Paycom help improve your odds in winning the war for talent, get new hires to hit the ground running and reduce exposure to employment law violations. With Paycom’s all-in-one software, you can boost employee satisfaction – and control salary budgets – by linking performance with compensation. Cloud-based convenience streamlines the review process among employees, managers and HR. Pay increases automatically update to payroll. You also can see analytics on head count, turnover, overtime and more. By automating your processes with Paycom's single software, you eliminate the frustration of manually entering data and integrating multiple systems. Because Paycom empowers businesses with one system of record for employees, any information affecting payroll is entered once, and takes effect.
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20
ADP Comprehensive Services
ADP Comprehensive Services
ADP Comprehensive Services is a software business formed in 1949 in the United States that publishes a software suite called ADP Comprehensive Services. ADP Comprehensive Services includes training via documentation, webinars, live online, and in person sessions. The ADP Comprehensive Services product is SaaS, Android, iPhone, and iPad software. ADP Comprehensive Services includes online, and business hours support. ADP Comprehensive Services is human resources software. Alternative competitor software options to ADP Comprehensive Services include Hourly, Papaya Global, and Workday HCM.
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21
NolaPro
Noguska
NolaPro is a robust ERP-level Accounting, Order Tracking, Inventory & Payroll system designed to rival much more expensive choices. It is fully customizable and scalable for any size business, unlike any accounting program available today. The popular Cloud version allows a "hands-off" approach, but can be downloaded locally on Windows or Linux platforms for those who prefer to have better control and security. Features include: Fulfillment & Service Order Management, AP, AR, CRM, General Ledger, Payroll, Timeclock, B2B Web Portal (for secure client invoice payments) and integration with many 3rd party apps -- or request your own! NolaPro is multi-lingual, supports multi-currency, offers tons of options & add-ons, and comes fully loaded with over 150 standard reports. A+ reviews from TechRepublic, The Linux Journal, Entrepreneur Magazine and CNet agree that NolaPro provides flexibility, features and pricing which provide you unparalleled value in managing your business.
Starting Price: $0 -
22
Baraza HCM
Dew CIS Solutions Ltd
In current competitive business environment, Human Capital is core in the organization and this is the new phase of Enterprise. Human capital is a collection of resources—all the knowledge, talents, skills, abilities, experience, intelligence, training, judgment, and wisdom possessed individually and collectively by individuals in an organization. Our system allows organizations to manage it's Human Capital optimally for highest optimal output to each individual and do this with clear organizational harmony to achieve value and profit for the organization. HCM has Human resource (HR) and Payroll management system. Features; online job applications; employee details with standardised CV; leave management; payroll processing. Its based on the Open Baraza Java/XML. Demo https://demo.openbaraza.org/hr/
Starting Price: $1.00/per employee/month -
23
Rippling
Rippling
Modern Payroll, Made Painless Pay employees and contractors, anywhere in the world. Run payroll in seconds. File your taxes — automatically. Rippling is payroll, simplified. Rippling Payroll integrates with—and syncs data across—all of your time, benefits, and other HR systems. You don’t have to set up new hires, enter deductions, or worry about taxes. Rippling does it all for you. Automatically. Rippling Payroll allows you to pay employees in the US, and contractors overseas, so you can pay just about anyone, whether they’re in your HQ or Timbuktu. The Rippling Mobile App gives your team the power to view their paystubs, and request time off, with a tap of the finger. Approved PTO hours sync with payroll, automatically. You can delegate sidekicks to help manage payroll, like giving a sales manager the ability to add commissions directly to payroll. And, since people are only human, we make it easy to make corrections to past runs. Rippling integrates with lots of software.
Starting Price: $35.00 per month -
24
Darwinbox HRMS
Darwinbox
Darwinbox is a new-age & disruptive mobile-first, cloud-based HRMS platform built for the large enterprises to attract, engage and nurture their most critical resource - talent. It is an end-to-end integrated HR system that aids in streamlining activities across the employee lifecycle (Hire to Retire). Our powerful enterprise product features are built with a clear focus on intuitiveness and scalability, with standards of best in class consumer apps. Darwinbox’s motto is to engage, empower, and inspire employees on one side in addition to automating and simplifying all HR processes for the enterprise on the other. Over 350+ leading enterprises with 850k users manage their entire employee lifecycle on this unified platform.
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25
Dayforce
Ceridian
Human capital management in the cloud to engage employees, reduce complexity and work smarter. Identify, attract, hire, reward, and develop the best and brightest people – fast. Access and audit payroll that is continuously calculated and up-to-date. Help every employee make fast, informed decisions with data-driven insights. Do human capital management better. Simplify managing payroll and HR to spend more time on business priorities and less time on processes. Automate your people and payment processes to save time and reduce manual, paper-based administration. With self-service access to payroll, HR and benefits data, empower your people to take control of their own information. Get help managing compliance, and delivering payroll and tax filings in an accurate and timely manner.
Starting Price: $11.50 per month per employee
What Is Payroll Software?
Payroll software helps to streamline the HR, accounting, and finance aspects of employee management. This software manages everything from bonuses or commissions to calculating employee wages after taxes. Some payroll software applications are available as a standalone solution. However, there are also larger HR or accounting software applications that have their own payroll software functionality.
One of the advantages of payroll software is that it enables any company to improve its payroll processes. In the past, only large corporations could afford to have professional payroll managers on staff to complete payroll functions effectively. Today, however, payroll software enables companies of any size to automate the full range of their payroll processes.
Many payroll software applications can track hours worked, enable employees to submit timesheets, and provide accounting teams with the data necessary to do bookkeeping and expense management effectively. Additionally, software can calculate taxes for withholding purposes in an accurate way. In the past, organizations would have to conduct substantial research to calculate taxes owed by each individual employee. On the other hand, payroll software can completely automate compliance with federal, state, and local tax requirements.
Modern payroll software can even calculate tax liabilities for employees in foreign countries. Most importantly, payroll software is highly accurate, so companies do not have to worry about making as many mistakes as they might have made in the recent past.
What Are the Main Types of Payroll Software?
Payroll software comes in many forms. Some solutions are accessed exclusively over the internet while other solutions are designed for use on personal computers. Both types of software can be advantageous in some situations. The differences between the two types of payroll software are outlined below.
On-Premise Software
Although payroll software has become much more advanced in recent years, companies have been using on-premise versions of payroll software for decades. In the past, on-premise software was usually provided on physical DVDs, but modern high-speed internet connections have made it possible for companies to quickly download software from the internet. Nevertheless, on-premise solutions continue to be useful in today's world because they enable companies to retain full control over their data.
When on-premise solutions are utilized, costs are often higher because companies have to rely on their IT teams to install and support their software. On-premise software is, therefore, generally more expensive, and it is being increasingly replaced with cloud-based solutions.
Cloud Solutions
Cloud solutions store payroll software data on remote servers that can be accessed from anywhere in the world. The advantages of cloud solutions are that businesses can deploy them immediately, and they require no installation. Therefore, professionals can do their work on their phones, laptops, or desktop computers.
Cloud-based solutions also tend to be more flexible, and they provide companies greater control over how their team members use data. The cloud also makes it easier for companies to protect their data since leading accounting software providers can afford to enlist the support of world-class security professionals.
Payroll Management Software vs. Payroll Processing Software
If you are in the market for payroll software, you should understand the difference between payroll management software and payroll processing software.
Payroll management software controls rules for determining salaries, bonuses, vacation time, hours worked, and other factors. In contrast, payroll processing software does the actual work involved in paying employees. For instance, payroll software can transfer money into the bank accounts of your employees or help your HR team to print checks.
Features of Payroll Software
There are a wide range of features that are included with the payroll software applications available in today's world. Many of these features aim to help HR professionals and accounting teams.
Accurate withholding calculations: Payroll software is very effective at calculating tax liabilities owed by each individual employee. In the past, payroll professionals often made errors when attempting to calculate tax deductions, and this led to serious problems when employees discovered large discrepancies only after many months had passed. Payroll software can also make deductions for insurance plans, retirement contributions, and other common line items on an employee's pay stub. The software can even help companies to manage making payments to the IRS, and it can automatically create W-2 and W-4 tax documents for employees.
Manage the payment of salaries: Payroll software can almost completely automate the payment of salaries for businesses. This software is highly accurate, so payroll professionals can rely on it to ensure that employees are compensated fairly for their work. If employees are paid through direct deposit, the software can automatically move money into an employee's account to avoid the need for any human intervention. Payroll professionals can also easily view a dashboard showing details about each payment made to employees.
Manage employee attendance: Many businesses struggle to keep track of attendance and vacation time for employees. In some cases, companies have overlooked employees who missed days simply because they did not have accurate data that was readily accessible. With payroll software, you can easily keep track of employee attendance and pay each employee fairly for the hours they spent at the office.
Create advanced reports: Accurate and timely reporting is crucial for payroll managers because of the importance of their work for other employees and their company. When reports are easily accessible, payroll managers can react quickly to correct mistakes that were made and improve the quality of results. Many payroll software tools can integrate directly with accounting software to create new expense items whenever paychecks are sent out. Therefore, accounting records can remain accurate by avoiding the possibility of duplicate entries. Advanced reporting also helps by making it possible to use artificial intelligence to detect employee and supplier fraud.
Reports generated by payroll software can summarize salaries, benefits, and employee leave in ways that are useful to business leaders. For instance, software can help company officers to keep careful track of headcount on any given day. Therefore, businesses can, for instance, prepare for days when many employees will be taking off by bringing in temporary help or requesting that vacation requests be modified. Data from payroll software can also be useful for marketers looking to track margins on campaigns by factoring in commissions. Reports generated by payroll software can be printed or viewed through an online platform, and they can be seen from anywhere in the world when companies use cloud-based solutions.
Regulatory compliance: Many transnational companies struggle with managing their tax compliance responsibilities across a wide range of jurisdictions. This confusion substantially drives up costs when companies hire short-term contractors or consultants to do jobs from other locations around the world. With payroll software, companies can easily remain in compliance with the law by taking advantage of accurate payroll data. Payroll software helps with tax compliance within the U.S. by accurately accounting for local and state tax liabilities. In the past, payroll managers would often have to manually call local governments or even talk to attorneys just to figure out how to accurately deduct wages from an employee's paycheck. With payroll software, companies can remain in compliance with the law by relying on data used by payroll software providers that is well-researched and updated on a regular basis.
Payroll software also helps with regulatory compliance by helping companies to automatically flag non-compliant entries with the help of artificial intelligence. Human payroll officers can then review a potential discrepancy to see if any changes need to be made. Also, many payroll software platforms are able to automatically complete tax forms and provide reminders when the time comes to file. As a result, companies can avoid having to incur the costs associated with asking for extensions or having to pay penalties for late payments.
Benefits of Using Payroll Software
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Enhanced compliance: Since tax laws change often, payroll software is an invaluable tool for many businesses. This software can help businesses to avoid fines and remain in compliance with the law across a broad range of jurisdictions. Payroll software helps to enhance compliance by giving companies information about relevant laws and helping them to file on time. The process of complying can also be sped up with the tools for automatically generating reports that payroll software usually includes.
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Avoid having to outsource: Whenever businesses outsource to a third-party provider, they risk having confidential employee data stolen. Payroll software can do many of the functions that traditional payroll companies can do, so companies can keep sensitive data within their own organization.
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Spend less time on payroll: Payroll software helps to automate most of the tasks that payroll officers are normally responsible for. The software also helps to streamline many accounting functions so that your employees can spend more of their time on the tasks that really matter.
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Improved data sharing: Employees can be given limited access to a company's payroll system to verify that their information is accurate or for their own individual compliance purposes.
Factors to Consider When Ge
tting a Payroll System
tting a Payroll System-
Total cost of ownership: If you are a smaller company, some of the features that come with world-class payroll software applications may exceed your needs. Be sure to keep costs under control by choosing a solution that matches the size and characteristics of your organization.
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Compliance assistance: Make sure that any payroll solution you are considering can help with managing regulatory responsibilities. When compliance is enhanced with the help of payroll software, businesses can make fewer mistakes while spending less time and money on compliance.
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Third-party integration: To get the most out of your payroll data, it is important that it can be easily accessed by other applications. Make sure that a solution you are considering makes it easy to sync your data with other applications used for accounting, marketing, engineering, and other purposes.
What People Use Payroll Software?
Payroll software can be used to speed up a broad range of administrative tasks that business managers are normally responsible for. Some of the people within a company who are usually able to improve their performance with the help of payroll software include:
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Finance and accounting professionals: Payroll software aims to help accounting and finance teams achieve their goals by syncing payroll data with accounting ledgers to improve the responsiveness and accuracy of reporting. Remittance tracking and tax reporting can also be managed from within a payroll software suite.
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HR managers: HR professionals can use payroll software to speed up onboarding while ensuring that employees get paid on time. Payroll software also makes it easy for HR managers to comply with tax codes and achieve their internal compliance objectives.
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Individual employees: Employees can use payroll software to view information about their next paycheck, change their withholding settings, and request time off.