Collaboration Software
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Compare the Top Collaboration Software of 2021
Collaboration Software Guide
Collaboration software is designed to provide teams with the tools to work and solve tasks together by creating a collaborative environment. Compare the best Collaboration software currently available using the table below.
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1
GoToMeeting
LogMeIn
GoToMeeting provides a fast, easy and reliable online meeting solution designed to power workforce productivity. Build better relationships and drive business outcomes by meeting face to face, sharing presentations and chatting with colleagues all with the click of a button. Leveraged by many of the largest companies around the world, GoToMeeting is trusted by millions of people everyday for professional real-time virtual communication and collaboration. Meet confidently with crystal clear audio and video over a simple and intuitive interface. GoToMeeting Smart Assistant takes productivity to the next level with time saving features like meeting transcripts. GoToMeeting mobile apps give you the power to meet seamlessly no matter where you are in the world.
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2
Interact
Interact
Interact is a global software company that serves intranet software to over 1.7m users across more than 1000 organizations including Levi's, Domino’s and Sony PlayStation. We specialize in solving communication and engagement challenges by combining our enterprise-grade software with our experienced in-house professional services, focusing on developing strategic partnerships with our customers. Interact has offices in New York, Boston, London, and Manchester and operates across North America and EMEA.
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3
InfinCE
Fingent
InfinCE is an all-in-one collaboration platform that redefines the enterprise cloud by bringing together all the IT resources needed for an organization and its workforce to operate from anywhere. InfinCE offers customizable dashboards with smart tiles for data visualization, a full complement of collaboration apps and productivity tools, and a curated business app marketplace. It also lets business owners control their information assets through a single admin panel, with minimal effort. The platform also offers customizable websites, business emails, a company-branded mobile app, and more, delivering a competitive edge to business users. InfinCE is a flagship product of Fingent, a global IT company providing strategic IT business solutions and services for complex business problems.
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4
Boardable
Boardable
Starting at $49 a month, Boardable is an affordable board management tool built to serve nonprofits around the world. Schedule meetings, build and share agendas, draft and finalize minutes, vote digitally, share documents, engage in discussions and more. A mobile app makes meeting prep and communication simple and convenient. Boardable was started by nonprofit founders to empower nonprofit organizations, boards and volunteers. Explore Boardable with a free trial (no credit card) or a live demo.
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5
OnBoard Board Management Software
Passageways
Leaders in the virtual board meeting management software category, OnBoard provides a complete suite of tools to make smarter decisions, remotely, in real-time. That’s why OnBoard voted #1 meeting management solution - everywhere. Now more than ever, you need board & leadership meeting management software that’s comprehensive, secure, and simple to use. Streamline meeting preparation & provide your leaders with accurate timely information with an unlimited repository, across all devices. OnBoard also is the only leading board management software that offers a no strings attached free trial.
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6
Claromentis
Claromentis
We give organisations a digital workplace to call home. At Claromentis, we've expanded the capabilities of the traditional intranet, empowering people to access information, communicate and collaborate with their coworkers, streamline business processes, learn new skills, and integrate their third-party apps, all within a single space. Our digital workplace software is designed to connect teams to their work and each other, regardless of their location. So whether your teams are office-based, 100% remote, or somewhere in between, our software unifies all the tools they need do their job productively. We're trusted by leading brands worldwide, including household names like Virgin Care, Legal & General, and Crabtree & Evelyn; non-profits such as SeriousFun Children’s Network; and innovative tech companies like Boost.ai.
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7
ActiveCollab
ActiveCollab, Inc
ActiveCollab is a project management software that gives you complete control over your work. The tool is equipped with just the right set of features to help you organize your work and keep you free from distractions: workload management, time tracking, project profitability, task dependencies, invoicing, collaborative options, third-party integrations. ActiveCollab is used by teams of all backgrounds - from large teams in international corporations to small startups, and everything in between.
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8
OurPeople
OurPeople, Inc.
OurPeople is an innovative mobile-first solution designed to be engaging, increase performance, and save managers time. OurPeople works with small, medium, and enterprise clients to improve communications for their teams. OurPeople's platform offers exclusive delivery methods that are targeted using Smart Tags to ensure your team no longer suffers from information overload like email or group chat apps. OurPeople includes a suite of features to create incredible results for your team.
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9
PinPoint Document Management System
LSSP Corporation
PinPoint DMS allows you and your staff to access files and data from anywhere in the world. Running on all platforms including MAC and mobile devices, PinPoint includes built-in tools for Workflow Management, Records Management, Onboarding, Publishing, Versioning, and full Content Search. The system can also automatically file documents without any human intervention. For over 19 years, PinPoint DMS has been enhancing our features that our competitors are just beginning to add. Find out how our document management software can help your organization go completely paperless!
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10
Ayoa
OpenGenius
Ayoa takes online collaborative whiteboards to new heights. By seamlessly blending idea generation, task management and team collaboration features, Ayoa goes beyond convention and provides a platform for teams to work together and cultivate knowledge that can be used to drive success. The Ayoa way of working gives users the speed and fluidity to capture and grow great ideas, instantly action them and develop better working practices. Our flexible features allow teams of any size to do it all, whether it’s planning a project, conducting effective meetings, or anything in between.
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11
Bloomfire
Bloomfire
Bloomfire is the leader in knowledge engagement, delivering an experience that connects teams and individuals with the information they need to excel at their jobs. Our cloud-based knowledge engagement platform gives people one centralized, searchable place to engage with shared knowledge and grow their organization's collective intelligence. For more information or to schedule a demo, visit www.bloomfire.com.
Starting Price: $25/user/month -
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LogicalDOC
LogicalDOC
LogicalDOC helps organizations around the world gain complete control over document management. Focusing on business process automation and fast content retrieval, this premier document management system (DMS) allows teams to create, collaborate, and manage large volumes of documents and stores valuable company data in a centralized repository. System features include a drag-and-drop document upload, forms management, optical character recognition (OCR), duplicate detection, barcode recognition, event logging, document archiving, integrated document workflow, and so much more. Schedule a free, no obligation, one-on-one demo today.
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13
Projectfusion
OD Consultancy Ltd
Simple, fast secure data rooms for Professional Service Firms. - choice of hosting in EU, UK, US, Asia or 24 other locations - ISO27001 certified - Free until you need it option - Auto numbering and auto import from any online source - simple flat fee pricing.
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14
Cerberus FTP Server
Cerberus
Cerberus FTP Server The secure and reliable file transfer solution that you control. - FTP/S, SFTP, HTTPS - Active Directory & LDAP - Secure SSL Encryption - Two-Factor Authentication - IP Auto-Banning - HIPAA Compliant - FIPS 140-2 Validated - Advanced Reporting - Comprehensive Auditing - Web File Transfer Client - Email Notifications - Event Support & Automation - File Retention Policies
Starting Price: $89.00/one-time -
15
Media Shuttle
Signiant
Signiant Media Shuttle is the easiest way to send and share any size file, anywhere fast. As a SaaS solution it is simple to deploy, manage and use and offers enterprise-grade capabilities to monitor and control all file transfer activity. Media Shuttle is used by more than 400,000 professionals worldwide moving petabytes of data for companies of all sizes. - Patented file acceleration technology, up to 100x faster than FTP - Checkpoint Restart to automatically resume any interrupted transfer - Unlimited, brandable portals for all file sharing use cases - Works with your on-premises storage and/or cloud storage - Easy to set-up, administer and use. Up and running in a day - Unrivaled customer support with a 95% NPS score to prove it
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16
GoToWebinar
LogMeIn
GoToWebinar erases the headache and hassle from webinars. No matter your goal or skill level, you’ll quickly see why so many love the GoToWebinar platform. Go from preparing a webinar to presenting in fewer steps – and have a lot of fun along the way.
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17
Boomset
Boomset
Boomset provides an end-to-end solution for in-person, virtual and hybrid events. The award-winning live event functionality - like digital entry management and on-demand printing - fully supports the virtual solution. The virtual web and mobile platform includes features like live streaming and prerecorded concurrent sessions, virtual exhibitor management with lead capture, and attendee engagement via 1-to-1 video calls, live chat, polling, gamification, and Q&A. Coupled with our best-in-class customer support, Boomset makes event management simple for organizers for all types of events, anywhere in the world.
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18
CloudTalk
CloudTalk
Searching for a smart call centre software? Try CloudTalk.io, a new-generation cloud phone system for SMEs, startups, online stores or call centres (sales and customer service teams). 25+ integrations with favourite CRM, helpdesk or e-commerce tools as Shopify, SalesForce, Pipedrive, Intercom at hand along with a 5-star rated customer success team make it easy to seamlessly migrate or set up your new cloud call centre from scratch. We are rapidly growing every month and we have already successful cooperation with 1000+ companies across the world like DHL, Yves Rocher or Karcher. Try 14 day FREE trial from CloudTalk (no credit card details required).
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19
ConnectWise Control
ConnectWise
ConnectWise Control is a remote support solution for Managed Service Providers (MSP), Value Added Resellers (VAR), internal IT teams, and managed security providers. Fast, reliable, secure, and simple to use, ConnectWise Control helps businesses solve their customers' issues faster from any location. The platform features remote support, remote access, remote meeting, customization, and integrations with leading business tools.
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20
Hubilo
Hubilo
Hubilo is a market leader in the Virtual and Hybrid event platform space. Hubilo is helping organisations across the world reimagine the future of events and navigate an emerging event landscape. Hubilo makes it possible for organisations to provide an engaging & interactive event experience to their global audience and transform the way people connect, interact and host events. Hubilo will become the central system of records for the event industry and unlock massive insights and value from their event by tracking interactions and engagement metrics across attendees, sponsors, organisers, and speakers.Founded in early 2020 and headquartered in San Francisco, Hubilo is a fast-growing SaaS company and is backed by Lightspeed Venture Partners, Balderton Capital, and several renowned angel investors.Hubilo is trusted by a growing list of global brands like United Nations, Roche, Informa Markets, Tech in Asia, Fortune, AWS, Siemens, Cognizant, Veritas Technologies, GITEX, & several others.
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21
Pexip
Pexip
Pexip simplifies complex video conferencing to empower organizations to meet, regardless of location or technology. Our scalable, cloud-based platform helps companies integrate traditional video systems, Microsoft and Google collaboration solutions, and business-grade video meeting and calling solutions that work with any device. Customers can deploy Pexip on their own privately-hosted servers, in their cloud of choice (Azure, Google Cloud or AWS), as a hybrid, or as a service.
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22
FileCenter
FileCenter
FileCenter is your fastest path to organized documents. It's easy to install, learn, and use. FileCenter DMS combines easy scanning and file organization with powerful PDF creation and editing. It also integrates with most Cloud services and the Windows programs you already use. FileCenter AUTOMATE converts documents into searchable PDFs with its powerful OCR and then automatically names and routes them. FileCenter RECEIPTS is the best way to manage your receipts, track your expenses, and create reports to ensure accurate reimbursements. FileCenter is perfect for offices of all sizes. It runs on your Windows PC and uses the Windows file system, NOT complex databases. Feature-for-feature, FileCenter delivers at a price the competition can't touch. Start your free trial today! Call 801-722-7098.
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23
Crossware Mail Signature
Crossware Ltd
Looking for a powerful tool that allows you to add consistent and compliant signatures, disclaimers and branding to every email leaving your company? Our award-winning tool, Crossware Mail Signature, is the solution for you. Features: - Add logos, graphics, ad banners, social media icons, Active Directory fields, disclaimers and text to your email headers and footers. - Apply your signatures when, where and how you want with powerful rules. - Signatures from every device and email client. - Control every part of your signature, with separately controlled blocks. - Visual / HTML code editor - Preview signatures in real time, based on recipients and senders. - View signatures in Outlook & see your signatures in Sent Items. - Intelligent and dynamic signature application - Choose your Microsoft Datacenter to deploy into - Edit anywhere with our browser-based editor Find out what makes us the world leading signature solution - start your Free Trial now
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24
ONLYOFFICE
Ascensio System SIA
ONLYOFFICE Docs is a secure online office suite that you get a vast range of collaborative features. Co-edit documents, spreadsheets, and presentations with your team in real-time: two co-editing modes (real-time and paragraph-locking), commenting, built-in chat, tracking changes, version history, document comparison. It can be integrated in existing platforms or used as a built-in component. ONLYOFFICE Workspace lets you deploy a web-office on your own server. It comprises ONLYOFFICE Docs and comprehensive business tools: Mail, CRM, document and project management, calendar, chat, blogs, forums, polls, etc. Community Edition is the best choice for teams up to 20 users, available free of charge. Enterprise Edition is intended for bigger businesses who need enhanced security options and professional support. ONLYOFFICE cloud service is a cost-efficient business solution with online editors and collaboration platform in the cloud, accessible from anywhere and from any device.
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25
Centralpoint
Oxcyon
Centralpoint is a Digital Experience Platform, and in Gartner's Magic Quadrant. It is used by over 350 clients worldwide going beyond Enterprise Content Management, securely authenticating (AD/SAML,OpenID, oAuth) all users for self service interaction. Centralpoint automatically aggregates your information from disparate sources, applying rich metadata against your rules, yielding true Knowledge Management; allowing you to search and relate disparate sets of data from anywhere. Centralpoint offers the most robust Module Gallery, out of the box, and can be installed on premise or in the Cloud. Be sure to see our solutions for Automating Metadata, Automating retention Policy Management, and simplifying the mash up of disparate data for the benefit of AI (Artificial Intelligence). Centralpoint is often used as an intelligent altternative to Sharepoint, allowing easy Migration tools. It can also be used for any secure portal solution for your public sites, Intranets, Members or Extranets.
Guide for Buying Collaboration Software
Many businesses, ranging from tiny startups, all the way to large enterprises with thousands of staff members, are increasingly doing business on a global scale. This requires them to work together with customers, partners and employees spread out throughout the world. While there are many methods that can be used to exchange information quickly, such as email, they don't have the features needed to control all the changes to files and documents as they are worked on by people spread out across different time zones.
This is where collaboration software can come in very handy. By deploying the right collaboration solution, businesses will have the tools needed for several stakeholders to bring together their knowledge and skill in order to accomplish a shared objective, all without having to be working together in the same office.
What Is Collaboration Software?
Thanks to collaboration software, a large number of users can talk to each other, coordinate their work and take part in conferences. All of this results in more efficient group work.
The software makes it easier and more practical to exchange messages between individuals by using virtual discussion forums, voice and video chat, instant messaging and email. It also has several features that assist with the management and sharing of documents. Thanks to collaboration software, several users can work together on the same batch of documents and keep them updated in real time. Collaboration apps like Slack have changed the entire landscape of how employees collaborate with each other both in the office and remotely across the globe.
Organizations of all kinds can benefit from the power and versatility of business collaboration tools. They're now used in a wide range of industries, including advertising, construction, manufacturing, marketing, nonprofit organizations, retail and technology. No matter what size your company is or what it does, you'll find a collaboration software tool that works for you.
Common Functions Found in Collaboration Software
While each collaboration platform will be unique, the majority of tools in this category of business software will have the following capabilities:
Document Management
This function enables users to upload various types of files, such as documents and images, to a central location. This is usually a cloud-based file storage service provided by the developers of the software or a third party. This function allows users to share the documents they're working on with others. It also lets them keep track of changes to the documents and keep different versions neatly organized.
Knowledge Management
A knowledge management module lets team members create a repository that contains documents related to all ongoing and completed projects. It allows seamless knowledge sharing throughout the organization, as anyone can access the documents in the future.
Content Management
Thanks to modern collaboration software, several authors can get together and work on the same document using content management systems. Users are able to add comments or highlight text in order to simplify the editing process. Some collaboration suites also allow users to build their own library of content by organizing and structuring documents according to their chosen criteria, such as file type. This makes retrieving a document later on a lot simpler, as users will already know exactly where it is.
Calendar Management
Collaboration software allows users to view individual and team calendars. This lets them schedule appointments or meetings with other team members, even if they're thousands of miles away from each other. Many collaboration apps now support calendar synchronization with many third-party tools, such as Google Calendar.
Third-Party Integration
Many organizations use a wide range of business software tools and cloud-based services, including VoIP clients, web conferencing software, internal communications and chat software, messaging software and email applications. The top collaboration software packages have integrations that allow them to work seamlessly with these third-party solutions.
Communication Software
All collaboration software has several communication components. This allows people working together on a project to effectively exchange information. Examples of communication tools include team-specific groups, videoconferencing apps, instant messengers and discussion forums. Some more advanced solutions allow users to create an internal corporate social network that supports the creation of profiles for individuals and teams, which can then be used to share comments on the statuses of projects.
Project Management
A project management module allows users, especially management staff, track the status of projects by breaking it down into several tasks. Completion milestones, goals and deadlines can be set for each one. Some collaboration solutions offer tools that allow a visual representation of project completion to be made.
Advantages of Using Collaborative Software
There are many benefits to using collaboration tools in your organization, such as:
Lower Operational Costs
Collaboration solutions provide several useful features, including communication tools, task management, content curation and document management. While individual software tools that can accomplish these functions do exist, paying for them separately can be rather costly. Collaboration software helps you cut down on project costs by being able to perform functions that would normally require several separate tools.
Better Employee Productivity
The latest research shows that employees in North America can spend nearly half of their work day in meetings. Deploying a solid collaboration solution across your organization can reduce the need for meetings, which enables team members to spend more time on tasks that are related to their assigned projects and make critical decisions in a faster and more efficient manner.
Centralization of Information
Businesses that have employees, freelancers and partners spread out all throughout the globe often have issues effectively communicating job schedules and information about tasks to be carried out. Email is frequently ineffective for teams that have members in different time zones, especially if it comes to collaborating on the same document.
Collaboration software eliminates many of these problems by providing a central location where content is stored, together with real time updates so that everyone is guaranteed to have access to the latest version of documents. Collaboration tools allow organizations of all sizes to create a central repository for their working documents, which consolidates their knowledge management.
Choosing the Right Collaboration Software
Collaboration solutions are mainly divided by the size of the business they're aimed at. Tools exist for freelancers, small businesses, as well as growing medium-sized companies and global enterprises.
Small and Mid-sized Businesses
These businesses range from tiny startups with no permanent staff members to medium-sized companies with up to 100 staff members. Small businesses often need solutions that focus on effective communication between staff members that may not always work from the same location. For example, a company that manages a small amount of projects and has employees in a few locations might be looking for a solution that enables effective communication between remote team members, together with centralized storage of information.
Larger Enterprises
Bigger companies frequently operate in several geographic regions and have several different divisions. These businesses are often looking for a software solution with powerful coordination features. Large enterprises tend to choose a modular collaboration suite that allows them to select the specific modules that they require.
Understanding the Latest Market Trends
Mobile devices, such as smartphones and tablets are now increasingly being used in the workplace. Many employers now have a BYOD policy, which allows team members to access work resources from their own devices. This has led software developers to create collaboration solutions that include mobile apps, allowing employees to effectively work together, regardless of whether they're using a desktop or mobile device.
Social collaboration tools are also gaining in popularity and may soon replace email. For years, experts have predicted that many businesses will replace traditional email with social networking tools. In today's world, this trend is becoming highly visible, as many companies invest in social collaboration platforms that allow effective information exchange between team members.