Procurement software allows companies to manage and keep track of all their purchasing activities and expenditure related operations. Compare the best Procurement software currently available using the table below.
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Conexis VMS
Conexis VMS has been developed to help SME automate & improve their non-employee management process, empowering them to save money & enhance their hiring decisions. The cloud-based VMS gives organizations the tools & reporting functionalities required to successfully manage their independent workers & the vendors who supply them. With no spend minimum requirements or high implementation fees, Conexis VMS provides non-employee management solutions to clients with >10 vendors to more than 1500.
VendorPanel
CompareCoOps is the smart way for public agencies to access cooperative contracts, identify suppliers, get competitive quotes, and report on contract usage. It's transparent, easy, and free for agencies. Source cooperatives for suppliers of products and services across a wide range of popular categories. Save money and reduce risk while taking advantage of the benefits of cooperative purchasing. Simple tools guide you through creating a secure request. Easily compare responses from invited suppliers. Choose the winning quote and automatically let suppliers know of the outcome.
Vendorful
Vendorful offers a suite of solutions for e-sourcing and vendor management. From vendor (supplier) selection to contract renewal, the platform simplifies complex processes, eliminates “busy work,� and reduces risk while delivering strong ROI. Modules include e-Sourcing, Reverse Auctions, Vendor Management, Vendor Scorecarding, Contract Administration, and Compliance Questionnaires. The product’s point-and-click interface and automated data aggregation quickly replaces cumbersome Excel spreadsheets and shared drives. And, as an API-first product, Vendorful can integrate into a range of other systems including, but not limited to, e-procurement applications, finance systems, ERPs, e-signature solutions, single-sign-on systems, and third-party risk applications. Offered in public and private cloud configurations, Vendorful serves SMEs and enterprises across verticals including Financial Services, Not-for-Profit, Higher Education, Retail, and more.
GEP
GEP SMART is an AI-powered, unified source-to-pay (S2P) procurement software that brings end-to-end procurement functionality for both direct and indirect spend management into a single, cloud-native platform. It features a range of procurement tools built into one unified procurement system; eliminating the need for separate, stand-alone software, modules, or tools for managing specific functions. GEP SMART aims to help streamline the end-to-end procurement process, accelerate digital transformation, elevate a procurement team’s performance, and enhance its strategic reach and impact on the business.
ProcurementExpress.com
The fastest and simplest purchasing software on the market with full Sage integration. Allow staff to generate spend requests and purchase orders through a system that then seamlessly integrates into your Sage desktop. Empower staff to spend wisely, see their budgets, and access payment information without having to give them all access to Sage. ProcurementExpress.com is designed to help companies gain control over spending and have more transparency for purchasing. Department managers can approve, reject or comment on requested purchase orders in an instant. Budgeting, reporting and supplier management has also never been easier - with award-winning live chat support at your service, every step of the way. ProcurementExpress.com also has an excellent audit trail and a seamless 2-way integration with Quickbooks Online & Desktop.
Odoo
Odoo is a fully integrated, customizable, open-source software packed with hundreds of expertly designed business applications. Odoo’s intuitive database is able to meet a majority of business needs, such as: CRM, Sales, Project, Manufacturing, Inventory, and Accounting, just to name a few. Odoo is an all-in-one software solution designed to meet the needs of companies, regardless of their size (or budget). The unbeatable, seamless nature of Odoo helps businesses become more efficient by reducing redundant manual processes, which helps companies save countless hours of labor. Every module is interconnected to provide a fully-integrated experience from app to app, and users can automate many processes that would’ve otherwise required manual inputs into multiple applications. Odoo keeps all business functions in one place, allowing teams to collaborate with other departments from one unified platform in the most efficient way possible.
LeBog Software GmbH
Digital Purchase Order (DPO) by LeBog Software is an award-winning, cloud-based purchase order and procurement software that simplifies the purchasing workflow and eliminates the need for multiple emails and manual circulation. DPO's advanced and easy-to-use user interface enables businesses to efficiently manage their approval chain and take advantage of multiple customizations. Digital Purchase Order provides a plethora of enterprise-grade features such as CSV export, vendor list, customizable PDF report, SSL security, mobile apps, and more. DPO integrates with Quickbooks Online as well.
My Office Apps
Kechie is a fully integrated Enterprise Resource Planning Software with a Software as a Service (SaaS) platform that simplifies the user experience and has the latest in cloud technology. Kechie is easily configured to the scalable needs of your growing business. The robust engine enhances real-time visibility and tracking on all transactions from CRM, Sales, Inventory Management, WMS, Logistics, Procurement, Manufacturing, and Finance, which will streamline your operations and ultimately increase your profitability. It is quick and easy to implement without the expensive price tag. Sold in separate packages – inventory and warehouse management, manufacturing, and finance – or a fully configured ERP system to include all of these individual tools. Let us show you how to manage your business processes more efficiently and effectively.
NonProfitPlus
Welcome to NonProfitPlus-- the cloud ERP accounting software designed specifically for nonprofits. We engineered our product natively, from the ground up, not repurposing other modules to imitate fund accounting or the grant system. NonProfitPlus has been designed for users to accomplish there tasks easily and efficiently including user’s ability to manage, track, process and report on funds, grants and programs. This ERP Software is the most scalable on the market with a pricing structure designed for non-profits. Get everyone involved within one system with better controls, definable workflows, restricting users to the functionality and accounts they work with, over spending protection, budgeting, reporting, automation and more.
Procurence
Procurence Meercat seamlessly connects Procurement, Quality Management and Compliance / HSE departments. We help companies create transparency in their supplier base, decrease supply chain risk and streamline internal supplier management and communication processes to lower the overall cost of procurement. Our award-winning software is perfect for fast-growing manufacturing companies with multiple ERP systems and growing product range, as well as project-based companies (renewables / wind / construction). Procurement oriented functions • Supplier Management and Development • Supply Chain Compliance / Audits • Supplier Risk Management • Savings Management • Compensation Claims • Contracts • Commodity Management • Production Tool Mgt. • Supplier Portal • Part Profiles, New Product Introduction & Target Costing Quality-oriented functions • Non-Compliance Reports / 8D • Global Part Approval Process (PPAP/APQP) • Total Quality Score
Snap Accounts Payable Corporation
SnapAP is a cloud-based accounts payable solution that enables organizations to digitize their complete Procure-to-Pay workflow. With SnapAP, users can handle all invoices, whether they are covered by a purchase order or not. SnapAP also serves as a communication platform including buyers, suppliers, AP, finance and payables in the process. The supplier portal embeds vendors in a self-serve accounts receivable management tool, eliminating the need to scan or manually enter invoices. ERP flexible and complete searchability for instant access to suppler information, PO and revisions, approvals, invoices, and payment information. SnapAP provides an enhanced level of control, secure data sharing, and cash flow visibility. Easily accessible with the latest internet browsers, as well as Android and iOS mobile devices.
Procure Xperts
Procure Xperts, a complete SaaS based procure 2 pay software based solution product for organizations of all sizes. Our eProcurement software can save time in managing supply chain while saving the cost and valuable business time of our customers. A Procurement System That Provides Ease To Your Streamlined Procurement Management Processes By Saving Cost And Saving Your Employees Valuable Time. Procure Xperts offers result-oriented procurement software solutions. Pushing boundaries and ideas for our clients to deliver desirable results for our customers is our top priority. At Procure Xperts, customers come first.
Tradogram Inc
Achieve higher efficiency and better control over the procurement process with Tradogram, a cloud-based procurement management software. Tradogram helps purchasing professionals plan, communicate, and control the process for direct and indirect purchases. Tradogram comes with procurement administration tools including, multi-level management, user permissions, suppliers list, items catalog, inventory, and report builder. It also includes procurement operations tools such as purchase orders, delivery tracking, invoices, expenses, requisitions, contractors, and instant messaging.
Precoro
Precoro is an easy-to-use, cloud-based spend management software solution purpose-built to help companies efficiently control their spendings and generate savings. Helping small and midsize businesses automate their procurement processes, Precoro includes spend data analysis, purchase order creation, vendor management, billing, real-time budgeting, three-way matching, receiving, catalog management, among others. The solution also helps users create purchase requests, set automated approval routing, receive purchase orders, keep track of important information, create and manage a list of products, and so much more.
Procurify
Transform your company's procurement process with Procurify. A cloud-based procurement software solution for mid-sized companies and large enterprises, Procurify lets companies approve, track, report and analyze their spending conveniently, increasing visibility throughout the procurement process and generating cost savings. With Procurify's fast and easy setup process, user-friendly interface, and comprehensive workflow, teams across purchasing, finance, and procurement departments are now more empowered than ever to create a better spend culture within the company.
gluh
Gluh is the smartest way for MSPs to quote, sell & procure. Gluh is a sales, quoting, automated procurement platform for IT Service Providers (MSP’s and VAR’s). Gluh is especially effective in delivering the full range of IT products that your business clients are already purchasing, without being a distraction to your core business. Ultimately, when quoting or sales are easy to do, they get done. So you sell more, faster and with increased profitably. Gluh delivers two important business outcomes: 1. Profitable incremental revenue – gluh makes selling a full IT product range possible 2. Super-fast quoting, sales and automated procurement See a more detailed explanation here: www.youtube.com/embed/LSLzD1WePBc?rel=0 and See a demo here: https://www.youtube.com/embed/x3sVV3pSQRI?rel=0
ProcurePort
ProcurePort provides a best in class cloud hosted sourcing software that automates the entire source to pay process. Modules that seamlessly connect with each other that can be used independently or together. Following modules make up the ProcurePort Solution Suite -Requisitions -RFP & RFQ -eAuctions (Reverse, Forward, Dutch, etc.) -Contract Management -Supplier Management -Spend Analysis -P,O and Invoice Automation ProcurePort provides a best in class e-procurement platform, complimented by our industry-leading implementation service and support.
QSTRAT USA
"QLM Sourcing" is a cloud strategic sourcing and supplier management solution that streamlines processes for user organizations to increase efficiency, throughput, and quality of output to drive increased profitability. QLM Sourcing offers a rich feature set including customer management and quoting, collaborative supplier eRFQ event management, business award and purchase order, spend analysis, and more. QLM Sourcing gives each user organization custom eRFQ templates for different product/service types. Amongst other innovative features is an automated notification function that reminds suppliers of an approaching due date to increase response rates and compliance. Efficiently manage your supply base with configurable document management, segmentation, supplier self-service and performance score-carding. Add new suppliers in seconds with no cost ever to suppliers, all without the overhead of a high-maintenance supplier portal.
Applegate Marketplace
For suppliers, Applegate provides a means to gain visibility with actual buyers, the opportunity to respond directly when they are seeking quotes in order to make a purchase and in addition data on market activity in your sector. For buyers, just complete a short form, and our system will allocate relevant suppliers. If they can meet your need, they will respond with details enabling you to compare different offers and select which one you want. You can then either issue a Purchase Order at the press of a button, or pick up the discussion direct with the supplier to agree further details.
ISN Software
ISN Software is a United States software company that was founded in 2001, and offers a software title called ISNetworld. ISNetworld offers training via documentation, webinars, live online, and in person sessions. ISNetworld is compliance software, and includes features such as contractor database, insurance tracking, license tracking, and work hour tracking. With regards to system requirements, ISNetworld is available as SaaS, Android, iPhone, and iPad software. Some alternative products to ISNetworld include Beakon, Donesafe, and FORM.com.
TRxLink
eRequisition is a powerful, cloud-based purchase order approval system developed by TRxLink. Designed specifically to simplify the purchase process for organizations, eRequisition helps users easily track purchases, provide better visibility of their expenses, and eliminates the need for a traditional paper-based requisitioning system. eRequisition integrates with other applications such as QuickBooks Online and Desktop (Premier, Pro, and Enterprise).
Gatekeeper
Gatekeeper is a powerful, AI-driven contract management solution that gives businesses total control and visibility over their contract agreements Gatekeeper helps its customers: Reduce costs. A clear line of sight of all contracts enables customers to identify wasted spend and areas for consolidation as well as actively managing all contract renewals. Save time. Automating contract processes using Gatekeeper’s workflow engine minimises manual effort and ensures agreed procedures are followed every time. Mitigate risks. Gatekeeper’s customers minimise their contract risk through effective categorisation and management as well as through establishing fully auditable records of all contract activity. Realise agreed contract benefits. Research shows that an average 50% of negotiated savings are never realised after a contract is signed. This is because of a lack of monitoring and oversight. Gatekeeper keeps customers on track.
InstaSupply
Take away the pain of using multiple systems and interfaces for tracking your company's spend activities with InstaSupply, a reliable spend control software for growing companies. InstaSupply combines purchase ordering; approval workflows; budget control; delivery tracking; supplier and product management; secure invoice and credit document storage and data collection; accounting reconciliation; and payment control tools in one easy to use cloud-hosted application, accessible from anywhere. With InstaSupply, transactions are recorded in one place and all spend and payment activites can be tracked real-time across all currencies and location.
Bellwether Software
Bellwether is a top-rated purchasing software for small to midsize businesses who create 50-1000 POs a month. A cloud-based solution, Bellwether is easy to set up and includes tools for requisitions, purchase orders, receiving, invoicing, and inventory. The platform is offered in three packages perfect for non profits, small organizations, and midsize and large businesses.
Aestiva Software
Aestiva Purchase Order is a procurement and purchasing software by Aestiva Software. Aestiva Purchase Order enables organizations to manage, create, and approve purchase requisitions and purchase orders. Aestiva Purchase Order is accessible via different platforms such as MS Windows, Mac OS X, Linux, and Unix. With Aestiva Purchase Order, users can time-stamp purchase orders (PO) and generate auditor reports for specific details. Aestiva Purchase Order also supports different languages and multiple currencies.
There are different types of procurement software. All the different solutions vary based on different terms of core technology, functionality, and price. Generally, organizations use procurement software to help cut costs, manage and control their budgets, and enhance aspects of their spending and approvals processes.
Procurement solutions are designed to help organizations manage all interactions at every step. This includes interactions between category managers, approvers, receivers, buyers, originators, and vendors. A few of the critical tasks that these solutions execute are final payments, request initiations, bid analysis, invoice approvals, and purchase order placements.
Some vendors label procurement software as RFQ software, which means purchasing management software, but regardless of the name, this type of software is used to help organizations manage all of the purchasing processes throughout their entire supply chain. Overall, this type of software helps with initiating monetary transactions and finalizing deals. These systems also help an organization in maximizing their profit with every PO (purchase order), which makes it an important part of all supply chain management systems.
This type of software is used to help take research and turn it into viable and successful purchase orders, via several user-friendly processes. They help to promote and support positive asset management over the long haul. Reverse auctions can be from multi-round private offers or through public bids. The requisitioning phase actually starts after a reverse auction takes place. After this, organizations can buy supplies through their system's electronic purchasing services. Finally, the application is used to analyze receipts for reconciliation and invoice approval.
One of the best benefits that this type of software can provide is the ability to manage large amounts of data effectively, while accumulating after all purchases. Once a company has agreed on terms for purchasing items from their suppliers, e-procurement software can use all of the information that was submitted to ensure that everything receives immediate approval. It also has future benefits. It will store any approved documents for future expense figures to make sure that everything in the organization is carried over through each sourcing cycle. This allows organizations to see data from their purchasing orders to see where they can effectively cut costs, when needed.
Some of the features of electronic procurement systems are:
Delivery & Purchasing order approval - By having all data in one place, organizations can approve purchase orders and identify products easier. Plus, it helps to ensure that the right people know about any orders being placed. Finally, the POs are delivered to an organization's vendors by their preferred method of delivery.
Ordering & Selecting - This feature allows organizations to view their choices and compare them in a single place, which allows them to make the best selection for their needs. It definitely makes purchasing anything easier, but it really shines because of its commodity selection, which helps with products that have the same features and quality.
Spend data analysis - The intelligence part of these applications are used to help in analyzing different trends of purchasing, and it helps to evaluate different vendors to see which will provide the best negotiating position.
Billing - This feature is used to help organizations match their orders to their invoices and make sure that bills are handled as the organization desires.
One of the biggest things to remember when evaluating procurement systems is not to get side tracked by individual features. Organizations need to find something that matches with what they have used in the past and are currently doing. This will help to expedite any decisions that the organization has made.
The top decision that organizations need to decide on when purchasing this software is if they want a software-as-a service "e-procurement" system or a traditional installation-based system. Procurement applications are responsible for handling any compliance issues, including Sarbanes-Oxley Act of 2002. This act was passed to put an increase in regulations on accounting practices, and therefore, it is imperative that an organization makes sure that the procurement application they purchase will provide SOX compliance disclosures for their financial reporting needs.
Questions that an organization should ask when evaluating which solution to buy:
Will this program support your organization's commodity purchasing and how?
Does an organization's procurement department deal mainly with indirect procurement or direct procurement?
Does this system match an organization's uses?
What's the delivery process and PO approval?
Does this system help with SOX compliance?

It is important to make sure that organization's evaluate industry trends when considering a procurement software solution. Selecting vendors and how they are selected is just one of the many trends that can impact viability of a software. Below, there are several trends that should be considered when purchasing procurement software:
The Cloud - Organizations and their procurement teams are always investing in new technology, but most of them have not fully brought the cloud to their full organization. The procurement process can actually use cloud technology in various ways, like supplier collaboration. A few things that the cloud can offer any procurement department is smoother executions of various changes, streamlining orders, and enhancing visibility across an organization's supply chain.
E-procurement enhancements - These types of enhancements have to be carefully thought about before making the final selection. This type of technology will help in speeding up all of their buying activities, removing any existing roadblocks, and decreasing any policy breaches.
Analytics Growth - Analyzing data is critical for organizations, in today's world. Using analytics is a trend that is constantly growing among organizations' procurement teams. It has helped them keep track of their direct and indirect spending, and it has helped in finding consolidation opportunities.
Data security and its growing emphasis - Keeping data secure is extremely important for an organization, and therefore, it is imperative that they keep their data secured at several steps throughout their supply chain. Plus, they need to make sure that they have people who are accountable for any security breaches that they incur.
Unique requirements from new generation - Organizations have high expectations for what procurement needs and the type of technology that they want to use for it. Therefore, organizations have to make sure that they stay up to date with their technology in order to manage the millennials that are involved throughout the entire supply chain.
Some of the main benefits of using procurement software are:
Analyzing intelligence data for a business is important in being able to plan and forecast for an organization, accordingly.
A single platform to share and collaborate with suppliers
Get alerts while tracking events - Useful in risk management preparation
Sharing and collaborating within the organization
An organization can standardize their procurement process
There are a number of challenges that organizations need to be aware of in procurement because it can dramatically impact how the organization uses their software:
Inflexible suppliers - It is important that organizations deal with vendors that will accommodate their requests, and the majority of vendors will heed requests in order to gain an organization's business. There are questions that an organization can ask a rigid supplier to help negotiate with them, like, will they provide discounts if ordering in bulk and do they pay for the shipping costs. Organizations can use the answers to these questions as bargaining tools, even when the vendor is inflexible, by nature.
Exceeding budget - Coordination gaps and poor communication in an organization can be the cause of over-spending. It is possible to exceed a budget because of needs, rather than over-spending. In order to fix this issue, users should receive regular budgetary updates about the organization's latest financial status. This will help to make sure that spending is within an organization's allotted limits and stays in their control.
Wrong Orders - Organizations should contact their supplier immediately if they find they have ordered the wrong quantity or item. However, how can an organization prevent ordering wrong from the start? Proper checks and balances are important to help prevent this in the supply chain. Orders should have to be improved by multiple managers to make catching accidental orders easier, resulting in less wrong orders.